Privacy Policy

Effective date: October 2025

1. Who We Are

This website (https://www.defsecintel.com , the “Site”) is operated by DefSecIntel Solutions OÜ (“we,” “us,” or “our”). We are committed to protecting and respecting your privacy. If you have questions about this Policy or how we handle your personal data, please contact us.

We process, manage, use, and protect User's Personal Data in accordance with this Privacy Policy (“Privacy Policy”).

2. What Personal Data We Collect

We collect and process the following types of personal data when you use our Site:

Contact information: first name (required), last name, subject (optional), and email address (required)
Message content: any personal information you choose to include when using our contact form
Technical information: cookies, IP address, browser type
Usage information: pages visited, time and date of visits, referral sources

We use cookies and similar tracking technologies on our website. These include strictly necessary cookies (for website operation), functional cookies (for remembering preferences), statistical/analytics cookies, and marketing cookies. The lawful basis for strictly necessary cookies is our legitimate interest in providing a secure and functioning website. The lawful basis for analytics and marketing cookies is your consent, which you can provide or withdraw at any time through our cookie banner or Cookie Policy.

For a full list of cookies, their purposes, and retention periods, please see our Cookie Policy.

3. How We Use Your Data

We process your personal data for the following purposes:

To respond to your inquiries submitted via the contact form
To provide information or updates that you request
To ensure the security and proper functioning of our Site
To analyze how our Site is used
To comply with legal obligations

Where you have consented, we may use analytics and marketing cookies to understand how visitors use our website, improve functionality, and deliver relevant advertising. You can withdraw consent at any time by changing your cookie settings.

4. Legal Bases for Processing

Under the GDPR, we rely on the following legal bases:

Legitimate interests: responding to your inquiries and ensuring Site functionality
Consent: where we rely on analytics cookies or send optional communications (you can withdraw at any time)
Legal obligations: if we must disclose data for regulatory or law enforcement purposes

5. How We Share Your Data

We do not sell or trade your personal data. We may share your data with:

Service providers who host our website, provide IT support, or analytics
Authorities if required by law or to protect our rights and security

Where personal data is transferred outside the EEA (for example, to Google servers in the United States), we ensure appropriate safeguards such as Standard Contractual Clauses.

6. Data Retention

We keep your personal data only as long as necessary for the purposes described above:

Contact form submissions: kept for up to 24 months , unless a longer period is required by law or ongoing communication. The contact form data is deleted immediately if it is considered as spam or harmful content.
Analytics data: kept according to the Google Analytics policies, usually no more than 26 months.

After these periods, your data will be securely deleted or anonymized.

Information collected via cookies is retained for the duration described in our Cookie Policy, after which it is automatically deleted or anonymised.

7. Your Rights

You have the right to access, rectify, erase, restrict or object to the processing of your personal data, to withdraw your consent at any time (where processing is based on consent), to request data portability by contacting us.

You can change or withdraw your consent at any time using the Cookie settings link available on our website at the bottom right or by following the instructions in our Cookie Policy.

You also have the right to lodge a complaint with your local Data Protection Authority if you believe your rights have been infringed.

8. Cookies and Tracking Technologies

Our Site uses cookies and similar technologies to:

Ensure proper Site functionality (strictly necessary cookies)
Measure and improve Site performance (marketing and statistic cookies). Please check Cookie Policy for more precise data on cookie we collect. Our Cookie Policy also specifies the provider of each cookie, its purpose, and duration.
Google Analytics: We use Google Analytics to collect information about how visitors interact with our website. This data helps us improve our services. Google Analytics may collect details such as your IP address, browser type, and website interactions. You can learn more about how Google collects and processes data by visiting Google’s Privacy Policy.

You can opt out of Google Analytics tracking by installing the Google Analytics Opt-out Browser Add-on.

You will be asked for consent before non-essential cookies are placed. You can withdraw or change your cookie preferences at any time via your browser settings.

Youtube: We use YouTube to embed videos on our website. These videos are embedded using YouTube’s privacy-enhanced mode, which means that no cookies are set, and no personal data is collected by YouTube, unless you choose to play the video. When you click “Play”, YouTube may set cookies or collect data about you, including your IP address, device information, and usage behavior. This data is processed by Google, the operator of YouTube. We have no control over this data processing. For more information on how YouTube processes personal data, please see YouTube’s Privacy Policy.

9. Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse. While we take reasonable steps, no system is completely secure.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated “Effective Date.”

11. Contact Us

If you have questions, concerns, or wish to exercise your GDPR rights, contact us.

DefSecIntel Solutions OÜ headquarters: Estonia, Tallinn.